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Frequently Asked Questions....
ADVANCE PAYMENT REQUEST

INDEPENDENT CONTRACTORS

STANDARD RETURN PROCEDURE FOR PURCHASE ORDERS AND CONTRACT RELEASES

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ADVANCE PAYMENT REQUEST

AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICE http://purchasing.dpsk12.org/


REQUEST FOR TAXPAYER ID VERIFICATION W9


REQUEST FOR PAYMENT OF INDEPENDENT CONTRACTOR

SHORT LEAVE OF ABSENCE - CERTIFICATED

SHORT LEAVE OF ABSENCE - CLASSIFIED

TRAVEL EXPENSE REPORT
  
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TERM & SUPPLY VENDOR LIST

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Forms are provided in .pdf format use this quick link to download Adobe Acrobat Reader if you are unable to open any forms...
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For more information you may contact us at (303) 764-3455



  
     

ADVANCE PAYMENT REQUEST

mole:

 

  1. When do I use an Advanced Payment form? 

    Use an “Advance Payment Request” form to pay registrations, subscriptions, memberships, room rental, postage, field trip tickets and hotel deposits.
  2. Does the District pay for individual memberships?

    The district will pay for professional memberships.
  3. How do I pay for a registration after the conference? 

    Use an “Advance Payment Request” form.  The Advance Payment Request form is used to pay for registrations, before or after the conference.
  4. May I use Petty Cash to pay for a registration? 

    You may use Petty Cash if the conference is local, without hotel or food expenses (etc) and the cost is under $300.00.
  5. Do I need to fill out an “Advance Payment Request” form for every participant? 

    If more than one person is attending the same conference from your school or department, use one form for all the participants.  The third section of the form asks for the Number of participants, Unit cost and Total cost. Be sure to include a completed registration form and one copy for each participant.
  6. Why does Accounts Payable need the original and a copy of the supporting documentation? 

    There are over two hundred schools and departments sending  “Advance Payment Request” forms to Accounts Payable, if each of the schools and departments sends the original and 1 copy, it speeds up the process time.
  7. What is supporting documentation? 

    Registration forms, subscription renewal forms, contracts (room rental & event tickets) are supporting documentation. Supporting documentation is needed for every type of payment except postage from the Post Office.
  8. In the distribution code, what object number do I use for registrations? 

    Use the object “0580” for all registrations.
     
  9. Where do I get the “Advance Payment Request” forms?   

    You can now download and print the form from this site.
  10.  Can I use the “Advance Payment Request” forms to reimburse someone for their registration? 

    No, the “Advance Payment Request” form cannot be used to reimburse anyone, nor can it be used to purchase merchandise or to pay Independent Contractors.  You will need to send a memo to the Accounts Payable Department requesting reimbursement for the registration. Include the person’s mailing address and attach the original receipt.
  11. May I create a Purchase Requisition for registrations or memberships? 

    An “Advance Payment Request” form is the appropriate form to use for registrations and memberships.  The “Advance Payment Request” form from the warehouse has an authorization number in the upper right hand corner of the form that we need to use to identification purposes.  Fax a copy of the original form in place of a Purchase Order.  Send this form to Accounts Payable for payment. Accounts Payable will use the authorization number as the invoice number.
  12.  How do I pay for rental sites used for meetings? 

    You may use the “Advance Payment Request” form. Be sure to attach the contract as the backup.
  13. How long does it take to receive a check? 

    It is best to give Accounts Payable three weeks for these checks to be cut.  If you need your check in less time, Velma A. Rose must pre-approve it.



This page was last updated: Monday, April 26, 2004 at 11:37:49 AM
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