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 Accounts Payable

Standard Return Procedure For Purchase Orders And Contract Releases

1. Who cancels a Purchase Order? 

Please send a E-Mail to the appropriate Buyer in Purchasing to have your Purchase Order canceled. Please include your school name, P.O. number, vendor name and a brief explanation.

2. Who cancels a Contract Release? 

Please send a E-Mail to Teresa Hartung to have your Contract Release canceled or adjusted. Teresa can adjust anything on a Contract Release other then the Vendor. Please include your school name, CR number, vendor name and a brief explanation.   

3. Should I cancel a CR/PO if I am not happy with the merchandise I have received and want to return it? 

No.  As an analogy, if you went to the store to buy something, you would pay for it at that time.  Then you would return the merchandise and receive your money back.  This is the same when it comes to purchasing merchandise for Denver Public Schools.  If you have received the merchandise, the District must pay for it when the invoice is received.  Receive the CR/PO online as if you were going to keep the merchandise.  Then follow the procedures under the Standard Return Procedure for Contract Releases section of this manual in order to add the funds back into your budget.