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ADVANCE PAYMENT REQUEST

INDEPENDENT CONTRACTORS

STANDARD RETURN PROCEDURE FOR PURCHASE ORDERS AND CONTRACT RELEASES

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 How To...   
CONTRACT RELEASES

PURCHASE REQUISITIONS

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STANDARD RETURN PROCEDURES

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     Forms...   
ADVANCE PAYMENT REQUEST

AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICE http://purchasing.dpsk12.org/

REQUEST FOR TAXPAYER ID VERIFICATION W9

REQUEST FOR PAYMENT OF INDEPENDENT CONTRACTOR

SHORT LEAVE OF ABSENCE - CERTIFICATED

SHORT LEAVE OF ABSENCE - CLASSIFIED

TRAVEL EXPENSE REPORT
  
Purchasing... 
PURCHASING HOME

TERM & SUPPLY VENDOR LIST

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MILEAGE RATES

Per Diem

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PURCHASE REQUISITIONS

Purchase requisitions are created to order from vendors who are not terms and supply vendors.  Purchasing will create a Purchase Order from this requisition and send the order to the vendor.  You will get a copy of the Purchase Order from Purchasing.  This is proof of your order and useful when you need to receive the order, check on delivery, or return products.

 TO CREATE A PURCHASE REQUISITION

1.  From the System Main Menu, select the following and key enter after selecting each one: Financial Subsystems, Purchase Order Menu, Data Entry Menu, Purchase Requisition Menu and Purchase Requisition Entry

2.  You are now in the Purchase Requisition Entry screen.  Key F11.  This will give you a purchase requisition number (write this down) and detail lines will appear.

3.  Fill in Date Required field, Subject (Brief description-EX: BOOKS FOR ECE), Requested by field (name & phone number).  Key enter.

4.  Next is the Vendor field.  If you know the number, enter it.  If not, tab to the next field and type part of the vendor name and key F29.  This will give you a list of names to choose from.  Place your cursor next to it and key enter.

5.  Next key F7, then F11.  Enter your ship to code (A for schools then your school’s number).  On the attention line enter your name and phone number.  Then F11 to go back to the requisition screen.

6.  Fill in the commodity code field.  Look in commodity code section of your purchasing handbook for this.  Enter the code.  

7.  Enter a description of goods or services to be ordered.

8.  Next enter quantity needed, unit (ea., dz., etc.) price and distribution code.  If you have more lines, key enter to go to the next line.  If finished, key F11-to save, then F16-to exit.

9.  To generate an edit list, select Purchase Requisition List-enter.  Key in the purchase requisition number-enter.  Key F7-enter.  The screen will return to the Purchase Requisition menu when finished.  Print edit list.  Give to approver for approval.  When it is approved, it will automatically go to Purchasing to be turned into a purchase order.

10. If ordering books, always add a second line for shipping. To figure the amount of shipping multiply the amount of the purchase order so far by 10%.

PURCHASE REQUISITION FOR MAC

Purchase requisitions are created to order from vendors who are not terms and supply vendors.  Purchasing will create a Purchase Order from this requisition and send the order to the vendor.  You will get a copy of the Purchase Order from Purchasing.  This is proof of your order and useful when you need to receive the order, check on delivery, or return products.

TO CREATE A PURCHASE REQUISITION:

1.  From the System Main Menu, select Financial Subsystems- return, Purchase Order Menu-return, Data Entry Menu-return, Purchase Requisition Menu-return, and Purchase Requisition Entry-return.

2.  Key Option and 1.  This will give you a purchase requisition number (write this down) and detail lines will appear.

3.  Fill in Date Required field, Requested by field (name & phone number).

4.  Next is the Vendor field.  If you know the number, enter it.  If not, tab to the next field and type part of the vendor name and key Apple and 9.  This will give you a list of names to choose from.  Place your cursor next to it-return

5.  Key F7, then Option and 1.  Enter your ship to code (A for schools then your school’s number).  On the attention line enter your name and phone number.  Then Option and 1 to go back to the requisition screen.

6.  Next fill in the commodity code field.  Look in commodity code section of your purchasing handbook for this.  Enter the code.          

7.  Then enter a description of goods or services to be ordered.

8.  Next enter quantity needed, unit (ea., dz., etc.) price and distribution code.  If you have more lines, key return to go to the next line.  If finished, key Option and 1, then Option and 6.

9.  To generate an edit list, select Purchase Requisition List-return.  Key in the purchase requisition number-return.  Key F7-return.  The screen will return to the Purchase Requisition menu when finished.  Print edit list.  Give to approver for approval.  When it is approved,  it will automatically go to Purchasing to be turned into a purchase order.

10. If ordering books, always add a second line for shipping. To figure the amount of shipping multiply the amount of the purchase order so far by 10%.