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PAYMENT OF INDEPENDENT CONTRACTORS
SHORT LEAVE OF ABSENCE - CERTIFICATED SHORT LEAVE OF ABSENCE - CLASSIFIED Other Links...
For more information you may contact us at (303) 764-3455 |
RECEIVING
TO RECEIVE A PO or CR To reach receiving entry: Select the following and key enter after each: Financial Subsystems, Purchase Order Menu, Data Entry Menu, Receiving Menu, and Receiving Entry. Key F11, tab to Receiving Location and type your ship to code (A for school and school location code. EX: A216.) right over the “T050”. Key enter. Screen will go to Purchase Order Receiving Entry screen. Key F11-this will give you a receiving number. (Write your batch number down-it’s in the upper left corner.) To Receive an Entire PO or CR: 1. Enter PO or CR number. EX: 0201455 or C206555. Key F14 and enter to receive the entire PO. If you receive a warning message hit F14 a second time and enter. Key F11 and enter-this saves this record. 2. If you have multiple orders to receive, put your cursor on RG number and key F11 to get a new RG number and repeat step 1. When you are finished, key F16 twice. This will return you to the Receiving Menu. To Receive Individual Lines of a PO/CR or to Receive a Partial Quantity: 1. Enter PO/CR number. In the empty field next to the PO/CR number field, enter the line number (001,002,etc.) 2. In the quantity field, enter the quantity received. To receive another line, key enter and repeat step 1-2. 3. When finished, key F11-to save record and enter.
1. SELECT RECEIVING ENTRY EDIT LIST AND KEY ENTER. 2. TYPE RECEIVING BATCH NUMBER IN THE 'FROM' FIELD, KEY F7 AND ENTER. 3. TAB DOWN TO PRINT FILE DISPLAY AND KEY ENTER. PUT CURSOR BY RECEIVING ENTRY EDIT LIST AND KEY F11 (OR WHATEVER KEY THAT WILL PRINT YOUR REPORT). KEY F16 TO RETURN TO THE MENU. 4. TAB BACK UP TO RECEIVING ENTRY APPROVAL AND KEY ENTER. YOU CAN APPROVE YOUR OWN RECEIVING BATCH!! TYPE RECEIVING BATCH NUMBER IN THE “FROM” FIELD, KEY F7 AND ENTER. 5. TAB DOWN TO PRINT FILE DISPLAY AND KEY ENTER. PUT CURSOR BY RECEIVING ENTRY APPROVAL LIST AND KEY F11 ( OR WHATEVER KEY THAT WILL PRINT YOUR REPORT). KEY F16 TO RETURN TO THE MENU. IF YOU DO NOT EDIT AND APPROVE YOUR BATCHES THEY WILL NOT COME OVER AS RECEIVED IN ACCOUNTS PAYBLE TO LOCATE RECEIVING BATCHES: Go to Receiving Menu, Receiving entry, enter Key F6 to bring up a list of unapproved receiving batches. Go down the list until you find your school/department. Put your cursor on this line and key return. Key F6. This will show you all of the receiving lines in your batch. If the screen is empty, you probably exited the batch without saving your work. You can delete the batch by keying F16 twice to return to the batch header screen. Key F8, then enter. This will delete the batch. If there are entries in the batch, key F16 three times to return to the receiving menu. Edit and approve as usual. IF BATCH SAYS GL IS OUT OF BALANCE: 1. Go back to the Receiving Entry Menu and key enter. Enter your batch number and key enter. If your batch is locked or says batch in use by another user, call the Hotline or Accounts Payable to unlock the batch. Repeat above. Then key F6-this will display all of the entries you made in this batch. 2. If any of the lines are missing any of this information, tab down to the line and key F9 to add the information. Key F11 to save the new information. 3. If the only thing on the line is the Rct. No. and you want to delete the line, tab down to the line and key enter. Then key F8 to delete. 4. After making all corrections, key F16 to exit the batch. Then edit and approve. RECEIVING ON A MAC TO RECEIVE A PO or CR: To reach receiving entry: Select the following and key return after each: Financial Subsystems, Purchase Order Menu, Data Entry Menu, Receiving Menu, and Receiving Entry. Key Option and 1, tab to Receiving Location and type your ship to code (A for school and school location code. EX: A216.) right over the “T050”. Key return . Screen will go to Purchase Order Receiving Entry screen. Key Option and 1-this will give you a receiving number. (Write your batch number down-it’s in the upper left corner.) To Receive an Entire PO or CR: 1. Enter PO or CR number. EX: 0201455 or C206555. Key Option and 4 and return. Key Option and 1 and return-this saves the record. 2. If you have multiple orders to receive, put your cursor on RG number and key Option and 1 to get a new RG number and proceed with step. 3. When you are finished, key Option and 6 twice. This will return you to the Receiving Menu. To Receive Individual Lines of a PO or CR or to Receive a Partial Quantity: 1. Enter PO or CR number. In the empty field next to the PO/CR number field, enter the line number (001,002,etc.) 2. In the quantity field, enter the quantity received. To receive another line, key return and repeat step 1-2. 3. When finished, key Option and 1-this will save the record TO EDIT AND APPROVE RECEIVING BATCH: 1. SELECT RECEIVING ENTRY EDIT LIST AND KEY RETURN. 2. TYPE RECEIVING BATCH NUMBER IN THE “FROM”FIELD, KEY F7 AND RETURN. 3. TAB DOWN TO PRINT FILE DISPLAY AND KEY RETURN. PUT CURSOR BY RECEIVING ENTRY EDIT LIST AND KEY OPTION AND 1(OR WHATEVER KEY THAT WILL PRINT YOUR REPORT). 4. TAB BACK UP TO RECEIVING ENTRY APPROVAL AND KEY RETURN. YOU CAN APPROVE YOUR OWN RECEIVING BATCH !! TYPE RECEIVING BATCH NUMBER IN THE “FROM” FIELD, KEY F7 AND RETURN. 5. TAB DOWN TO PRINT FILE DISPLAY AND KEY RETURN. PUT CURSOR BY RECEIVING ENTRY APPROVAL LIST AND KEY OPTION AND 1(OR WHATEVER KEY THAT WILL PRINT YOUR REPORT). KEY OPTION AND 6 TO RETURN TO THE MAIN MENU. IF YOU DO NOT EDIT AND APPROVE YOUR BATCHES THEY WILL NOT COME OVER AS RECEIVED IN ACCOUNTS PAYBLE. TO LOCATE RECEIVING BATCHES 1. Go to Receiving Menu, Receiving entry, return. Key F6 to bring up a list of unapproved receiving batches. Go down the ist until you find your school/department. Put your cursor on this line and key return. Key F6. This will show you all of the receiving lines in your batch. If the screen is empty, you probably exited the batch without saving your work. You can delete the batch by keying Option 6 twice to return to the batch header screen. Key F8, then return. This will delete the batch. If there are entries in the batch, key Option 6 three times to return to the receiving menu. Edit and approve as usual. BATCH SAYS GL IS OUT OF BALANCE: 1. Go back to the Receiving Entry Menu and key return. Enter your batch number and key return. If your batch is locked or says batch in use by another user, call the Hotline or Accounts Payable to unlock the batch. Key F6-this will display all of the entries you made in this batch. 2. Look at each line. Each line should have a Rct No., Vendor Name, Date and Received by. If any of the lines are missing any of this information, tab down to the line and key F9 to add the information. Key Option and 1 to save the new information. 3. If the only thing on the line is the Rct No and you want to delete the line, tab down to the line and key return. Then key F8 to delete. 4. After making all corrections, key Option and 6 to exit the batch. Then edit and approve.
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