Accounts Payable

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Frequently Asked Questions....
ADVANCE PAYMENT REQUEST

INDEPENDENT CONTRACTORS

STANDARD RETURN PROCEDURE FOR PURCHASE ORDERS AND CONTRACT RELEASES

TRAVEL
     
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CONTRACT RELEASES

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TRAVEL CHECKLIST

     Forms...   
ADVANCE PAYMENT REQUEST

AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICE http://purchasing.dpsk12.org/

REQUEST FOR TAXPAYER ID VERIFICATION W9

REQUEST FOR PAYMENT OF INDEPENDENT CONTRACTOR

SHORT LEAVE OF ABSENCE - CERTIFICATED

SHORT LEAVE OF ABSENCE - CLASSIFIED

TRAVEL EXPENSE REPORT
  
Purchasing... 
PURCHASING HOME

TERM & SUPPLY VENDOR LIST

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MILEAGE RATES

Per Diem

Forms are provided in .pdf format use this quick link to download Adobe Acrobat Reader if you are unable to open any forms...

For more information you may contact us at (303) 764-3455

ADVANCE PAYMENTS

Requests for advance payment including district memberships, fees, subscriptions, registrations, tickets for events and field trips must be submitted on an Advance Payment Request form. The form can be used for rental for sites used for meetings and for hotel deposits.  Travel procedures must be followed for registration fees and hotel deposits associated with travel. Do not use this form to purchase materials, to pay independent contractors or to reimburse employees.

The following are the steps in processing a request for Advance Payment:

Step 1:    Please fill out the form beginning with the account code.  If there is more than one account code, please indicate the amount to be paid for each account code.  Check the “Activity Location”, the “Type of Advance” and whether you want the check mailed or held for pick up.  Fill out the “Make check payable to” giving the full address.  Keep in mind we only have 4 lines in the computer for the address.  Fill out the ”Information regarding event” and the number of participants section (at least the total cost).  Finish the form with information about the school/department etc.  Attach the appropriate back to the back.  Then get the appropriate signatures.   

Step 2:    The completed Advance Payment Request form, original and one copy of supporting documentation should be forwarded directly to the Travel/Advance Pay Technician, Accounts Payable, 900 Grant Street, Room 302.  If you are using the NCR forms, the School/Department should retain the goldenrod copy of the Advance Payment Request form for their files.

Step 3:   Accounts Payable will return the Accounts Payable/Confirmation (pink) copy of the Advance Payment Request form with the check number and date to the School/Department to indicate when the document was processed for payment. 

Step 4:   Payment will be mailed to the indicated vendor unless other arrangements have been made with the Travel/Advance Pay Technician, Accounts Payable. 

Please remember it is the requester’s responsibility to see that the Advance Payment request form is in Accounts Payable at least three weeks prior to requested payment date. If there are exceptions to this time frame, they must be pre-approved by Velma Rose.

• Advance Payment Request Form