bunchodots: Colored dots
DPS Seal    

Accounts Payable



Home

people:     Staff Directory

Travel Reimbursement Schedule    

   
Frequently Asked Questions....
ADVANCE PAYMENT REQUEST

INDEPENDENT CONTRACTORS

STANDARD RETURN PROCEDURE FOR PURCHASE ORDERS AND CONTRACT RELEASES

TRAVEL
     
 
How To...    clipboard:
CONTRACT RELEASES

PURCHASE REQUISITIONS

RECEIVING

VERIFY PAYMENTS

ADVANCE PAYMENTS

PAYMENT OF INDEPENDENT CONTRACTORS

MILEAGE EXPENSE REIMBURSEMENT

STANDARD RETURN PROCEDURES

TRAVEL PAY AND EXPENSES

TRAVEL CHECKLIST

form:      Forms...   
ADVANCE PAYMENT REQUEST

AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICE http://purchasing.dpsk12.org/


REQUEST FOR TAXPAYER ID VERIFICATION W9


REQUEST FOR PAYMENT OF INDEPENDENT CONTRACTOR

SHORT LEAVE OF ABSENCE - CERTIFICATED

SHORT LEAVE OF ABSENCE - CLASSIFIED

TRAVEL EXPENSE REPORT

  
Purchasing...  chart:
PURCHASING HOME

TERM & SUPPLY VENDOR LIST

Other Links...

MILEAGE RATES

Per Diem

 

 


Forms are provided in .pdf format use this quick link to download Adobe Acrobat Reader if you are unable to open any forms...

getacro: <P> </P>  <P> </P>



For more information you may contact us at (303) 764-3455




 
     

MILEAGE EXPENSE REIMBURSEMENT

ap4:

  • School/Department heads are responsible for verifying that employees receiving mileage reimbursement have current auto insurance. 
  • Only the "Request for Mileage Reimbursement" form is required to be submitted to the Accounts Payable department. This form can be found by clicking the link at the bottom of this page or under the forms tab. The form should be filled out online then printed to be forwarded for approval. When the miles are added to the form, it will perform the calculations.
  • Employees must submit these forms on a monthly basis, with mileage for June submitted no later than July 15th. 
  • Have the Mileage Reimbursement request  approved, enter the account code and send it to the Accounts Payable Department. 

INSTRUCTIONS FOR FILLING OUT THE FORM ONLINE

1.  Employee should fill in their school/department

2.  Employee should fill in their legal name. This is on their Social Security card.

3.  Fill in the month and the year. One month per form.

4.  Employee should fill in their home mailing address-not school/dept name

5.  If you are a Floater, or work for Nursing Services, ROTC, or Social Services, please put an X in the appropriate box.

6. Employee should fill in the date, where they are journeying from and their destination, purpose of the trip, and the number of miles. The form will calculate the amount.

7. Print the form.

8.  Employee verifies and signs the form certifying that mileage is true and accurate, etc

9.  School/Department head must verify that the employee has current auto insurance and sign approval for reimbursement.

10.  School/Department head must fill in correct account code to be charged.

11.  Enter the date sent to the Accounts Payable Department.

12. Send the original to the ACCOUNTS PAYABLE DEPARTMENT and keep a copy for your records.

 

 


This page was last updated: Friday, March 14, 2008 at 2:11:11 PM
Copyright 2008 Accounts Payable

This site is using the DPSTheme1 theme.