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Travel Reimbursement Schedule
Frequently Asked Questions....
ADVANCE PAYMENT REQUEST
INDEPENDENT CONTRACTORS
STANDARD RETURN PROCEDURE FOR PURCHASE ORDERS AND CONTRACT RELEASES
TRAVEL
How To... 
CONTRACT RELEASES
PURCHASE REQUISITIONS
RECEIVING
VERIFY PAYMENTS
ADVANCE PAYMENTS
PAYMENT OF INDEPENDENT CONTRACTORS
MILEAGE EXPENSE REIMBURSEMENT
STANDARD RETURN PROCEDURES
TRAVEL PAY AND EXPENSES
TRAVEL CHECKLIST
 Forms...
ADVANCE PAYMENT REQUEST
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICE http://purchasing.dpsk12.org/
REQUEST FOR TAXPAYER ID VERIFICATION W9
REQUEST FOR PAYMENT OF INDEPENDENT CONTRACTOR
SHORT LEAVE OF ABSENCE - CERTIFICATED
SHORT LEAVE OF ABSENCE - CLASSIFIED
TRAVEL EXPENSE REPORT
Purchasing... 
PURCHASING HOME
TERM & SUPPLY VENDOR LIST
Other Links...
MILEAGE RATES
Per Diem
Forms are provided in .pdf format use this quick link to download Adobe Acrobat Reader if you are unable to open any forms...
For more information you may contact us at (303) 764-3455
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MILEAGE EXPENSE REIMBURSEMENT
- School/Department heads are responsible for verifying that employees receiving mileage reimbursement have current auto insurance.
- Only the "Request for Mileage Reimbursement" form is required to be submitted to the Accounts Payable department. This form can be found by clicking the link at the bottom of this page or under the forms tab. The form should be filled out online then printed to be forwarded for approval. When the miles are added to the form, it will perform the calculations.
- Employees must submit these forms on a monthly basis, with mileage for June submitted no later than July 15th.
- Have the Mileage Reimbursement request approved, enter the account code and send it to the Accounts Payable Department.
INSTRUCTIONS FOR FILLING OUT THE FORM ONLINE
1. Employee should fill in their school/department
2. Employee should fill in their legal name. This is on their Social Security card.
3. Fill in the month and the year. One month per form.
4. Employee should fill in their home mailing address-not school/dept name
5. If you are a Floater, or work for Nursing Services, ROTC, or Social Services, please put an X in the appropriate box.
6. Employee should fill in the date, where they are journeying from and their destination, purpose of the trip, and the number of miles. The form will calculate the amount.
7. Print the form.
8. Employee verifies and signs the form certifying that mileage is true and accurate, etc
9. School/Department head must verify that the employee has current auto insurance and sign approval for reimbursement.
10. School/Department head must fill in correct account code to be charged.
11. Enter the date sent to the Accounts Payable Department.
12. Send the original to the ACCOUNTS PAYABLE DEPARTMENT and keep a copy for your records.
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